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Privacy Policy

INFORMATION NOTICE ON

THE PROCESSING OF PERSONAL DATA

 

World Trade Center Bucharest S.A., a Romanian limited liability company, having its registered office in Bucharest, District 1, Piata Montreal no. 10, Romania, registered with the Trade Registry under no. J40/10980/1991, with unique identification code 364354, represented by Mr. Mircea Ursache as special administrator, hereby informs you of the following:

We comply with the legal provisions regarding the protection of personal data and implement technical and organizational measures to safeguard all operations directly or indirectly related to personal data, preventing unauthorized or unlawful processing, as well as accidental or unlawful loss or destruction.

We process your name and surname, or those of your employees, legal representatives/agents, and contact details (e.g., phone and email)—data included in the Contract concluded with us or communicated separately—in order to execute the Contract concluded with you, including activities carried out by us on your behalf pursuant to the Contract.

The legal basis for processing is the implementation of a contract, fulfillment of legal obligations, or the protection of our legitimate interests, if applicable.

You are obligated to inform the individuals concerned (e.g., employees, collaborators, etc.) if you transmit their personal data to us in order to exercise your rights under the Contract.

Sensitive data refers to details such as your race or ethnicity, religious or philosophical beliefs, sexual life, sexual orientation, political opinions, trade union membership, health information, genetic and biometric data. We do not collect such data under the Contract.

Personal data processed under the Contract will be retained for the duration of the Contract and may additionally be retained for up to 5 years after the termination of the contractual relationship, in order to cover the statute of limitations. We will not use this data for marketing purposes.

We may process the data included in your requests and notifications to us, as well as the data of agents and third parties contained in the documents you provide, for the purpose of implementing the Contract.

We do not use personal data collected under the Contract for automated processing or profiling. We never make automated decisions about you. We use technical means to store data securely. We do not process data for secondary purposes that are incompatible with the purposes for which it was collected.

It is possible to share or disclose personal data received under the Contract to third parties, as follows:

  • Service providers offering IT and system administration services.
  • Professional advisors, including banks, auditors, and insurers providing consultancy services.
  • Tax authorities, regulatory bodies, and other authorities located in Romania that require reporting of processing activities under specific circumstances (e.g., police, prosecution offices, courts, etc.).

We require all third parties to whom we transfer data to respect the security of your personal data and to process it in compliance with the law. These third parties will process your personal data solely for the specified purposes and only in accordance with legal provisions.

We strictly adhere to professional confidentiality. We disclose data only to serve your interests or to fulfill legal obligations. For us, confidentiality is not merely a professional obligation but also a core value.

We periodically review the collected data, analyzing whether its retention is necessary for the stated purposes, your legitimate interests, or the fulfillment of our legal obligations. Data that is no longer needed will be deleted.

Data subjects have the right to access, intervene, rectify, and port the data we process, to limit its processing, and even to request the deletion of the data, in accordance with applicable law. We note that intervention in the data you provide may prevent the execution of the Contract concluded between you and us. In such cases, we will be exempt from liability for failing to fulfill certain contractual obligations.